Services
OKAR AutoPilot Services
Hands-on supply chain and operations improvement for small teams running real work
OKAR AutoPilot provides focused support for small businesses where work depends on approvals, handoffs, and inconsistent inputs. The goal is not theory or transformation slide decks. The goal is clarity: understanding how work actually flows today, where it breaks down, and what changes are safe to make next. Because real workflows cross functions, the work connects operations, customer service, administration, finance, and tools into one coherent picture—so fixes in one area don’t create problems in another. AI is used as an assistive layer to speed up analysis and scenario testing—but every recommendation is human-reviewed and client-owned.
Reviewable outputs. Client-owned artifacts. Human-approved decisions.
Supply chain and operations services for small businesses
What this work delivers (Outcomes)
Make work visible: Map how work actually moves across people, tools, and handoffs.
Reduce stalls and rework: Clarify approvals, ownership, and common exceptions.
Create decision clarity: Define what good looks like and what information can be trusted.
Enable safer change: Test improvements on real scenarios before rollout.
Why teams trust this approach
The work is designed to be reviewable, with clear decision trails and client-owned outputs.
Human-approved outputs: AI assists; people decide.
Scenario-based PASS / FAIL checks: Changes are tested on real cases, not hypotheticals.
Visible decision trail: Inputs, assumptions, and decisions are documented.
Client-owned artifacts: Maps, runbooks, and kits stay with your team.
How a typical workflow review works
Work is done one workflow at a time. The workflow is walked end-to-end as it operates today, including approvals, handoffs, exceptions, and information sources. Systems-based analysis is used to surface structure, constraints, and decision points. Each engagement ends with a readout, training session, and handoff of artifacts-so improvements do not depend on ongoing OKAR involvement.
Who this work is a good fit for
Best fit: Small and mid-sized businesses (roughly 1-50 employees) with real operational coordination challenges.
Common fits:
- Contractors and service businesses
- Small fleets and route operators
- Wholesalers and distributors
- Small manufacturing or fabrication
- Farms, ranches, and ag services
- Yards, recycling, and convenience retail
Fit signals
- Approvals and handoffs slow down delivery
- Information arrives in many formats and places
- Exceptions cause stalls and rework
- You want clarity before buying more software
The system that supports the work
Built to handle messy inputs and real-world constraints
OKAR AutoPilot includes a custom AI platform built specifically for this type of work.
It is designed to handle messy data, track confidence and uncertainty, and produce evidence-based outputs that can be reviewed and verified. Silent failure is intentionally avoided.
The system exists to support better human decisions-not to replace them.
OFFERINGS
Simple entry points. Many clients start with #1 for speed.
1) Clarity Sprint (10 business days)
A fast, focused proof on one workflow.
You receive: workflow slice + scenarios with PASS/FAIL checks + working demo + decision memo.
2) Friction & Access Audit (fixed-scope)
Baseline where work slows down and what information is actually accessible.
You receive: friction map + access/data inventory + evidence baseline.
3) Shadow Twin Diagnostic (required before automation work)
Model the workflow as it exists today—including exceptions and constraints.
You receive: Shadow Twin map + risk register + decision-trail inventory.
4) OKAR AutoPilot Kit (per workflow)
Turn learning into standard work that can evolve safely.
You receive: checklists + guardrails + KPI baseline + evaluation harness + roadmap.
Optional: Governance Retainer (monthly)
Ongoing support for change tracking, updates, and measurement.
DELIVERABLES YOU KEEP
- workflow + constraint maps
- approval/ownership checkpoints
- access + data inventory
- scenario-based PASS/FAIL tests
- KPI baseline notes
- kit documentation + operating cadence
FAQ
Ready to start?
Request a friction audit.
After you book, we'll confirm the workflow to start with and what to bring.
The first step typically includes:
- Selecting one workflow to review end-to-end
- Reviewing 3–5 real examples (emails, invoices, screenshots, or exports)
- Drafting initial maps and deliverables together for review